QuickBooks Online Plans Comparison: 2023 Pricing & Subscription Levels

quickbooks online fees

It uses first-in, first-out (FIFO) inventory tracking, an essential feature that helps manufacturers or retailers determine how their inventory affects their profitability. It also lets you update inventory costs and quantities, separate taxable from nontaxable items, and set up alerts if you’re running out of stock. Rates and fees vary depending on whether you accept payments through QuickBooks Online, QuickBooks Desktop, QuickBooks POS or the GoPayment app. Promotions may be available for businesses that charge more than $7,500 per month, and 30-day free trials are also available. There is a $25 chargeback fee and PCI compliance service costs $9.95 per month.

The recent addition of e-commerce features makes the software a good fit for e-commerce retailers. One of the most commonly mentioned limitations of QuickBooks is that it’s not the easiest software to use if you don’t have some understanding of basic accounting concepts. Another perk of the system is that it can be tailored to any industry, from simple freelance businesses to retail companies. QuickBooks automatically fetches the information for outstanding invoices belonging to the customer and auto-fills the details. The QuickBooks Online plans are rated based on their affordability, with Self-Employed and Simple Start being the most affordable and Advanced the least affordable.

How to handle merchant fees with QuickBooks Online

However, so if you work with a professional accountant, they will likely have an in-depth understanding of the platform and can guide you through its functions. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website. Ask questions, get answers, and join our large community of QuickBooks users.

To record the payment processing fee, enter the account information, description, and amount charged under the “Add Funds to This Deposit” section. A negative amount here will record the payment processing expense. QuickBooks allows you to create an invoice to send directly to your clients for payment. You can accurately plan for growth in your business by adequately recognizing revenue and accounting for fees based on when they occur.

You can even change your projection by adding a future event, like buying a car. The cash flow planner uses your data and connected accounts to help you plan your future cash flow. You can get a historical view of the total cash that has flowed in and out of your accounts. The system lets you assign an expense to a particular project or customer. Expenses can be made billable if you want to include the expense in a future invoice. But the good news is there’s a free 30-day trial for each one of the paid plans.

quickbooks online fees

Whether you’re currently using QuickBooks and need professional consulting services, are looking to buy QuickBooks or even outgrowing QuickBooks, we can help. Your project commences with the end goal of getting the right data to make informed business decisions. Whether you need a simple QuickBooks install or a multi-user, cloud solution with external integrations, we can help. With thousands of QuickBooks conversions, Fourlane is the most trusted company for converting your data to QuickBooks. And, if that’s the case, it makes sense to look for a more affordable option. Here are some pointers for avoiding unwanted QuickBooks fees and saving money.

You can add hours yourself or give employees protected access to add them on their own time. You can attach billable hours to client invoices to get paid for your work. When emailing an invoice to a client, you can add a button to that invoice that will let them pay online via credit and debit cards, eCheck, and ACH payments.

Learn about QuickBooks Payments fees

These costs are in addition to your monthly QuickBooks Online subscription fees. The QuickBooks Online Advanced plan is designed for larger businesses. QuickBooks Online Advanced costs $200/month and supports up to 25 users.

  • If you have a monthly volume over $50,000 ask us about our high volume pricing.
  • In addition to the monthly subscription price, there are a few other QuickBooks Online charges to be aware of.
  • With frustrations and costs for Intacct on the rise, the finance team decided to convert to QuickBooks.
  • QuickBooks Online payroll costs between $75-$160/month plus $5-$8/month per employee.

Verify that the screen shows the correct information with the accurate total in the bottom right corner. The software will automatically deduct this fee from the total payment. There are two ways you can enter this information into the software, depending on whether payment processors charge per transaction or a flat fee. The next step is to match the sales receipt with the bank deposit.

How to Easily Understand Debits and Credits for Small Business Owners

Ditch the shoebox of receipts and let QuickBooks track potential tax deductions for you. QuickBooks matches receipt photos to transactions and sorts them into tax categories automatically. Avoid year-end surprises with our automatic quarterly tax calculations that helps you know how much money to set aside. With real-time business reporting, you’ll know where your business stands today and what to do down the road.

quickbooks online fees

Here is how you can handle merchant fees using QuickBooks Online, using a hypothetical 2.9% PayPal processing fee as an example. Mark Calatrava is an accounting expert for Fit Small Business. If you do choose to complete your payroll through QuickBooks, you can also order your tax forms through them.

In search of a more affordable option that can deliver many of the same benefits? We recommend seeking out an alternative that allows external payment integrations, such as Xero. These will offer similar services with more flexibility to find a payments option that works for your business.


Price increases enable Intuit to constantly reinvest in their ecosystem of products and services to deliver more value for businesses. You will benefit from Intuit’s reinvestment if you utilize Intuit’s customer service, technical support, or any features in QuickBooks that were inspired by customer feedback. Keep in mind that you can easily submit your feedback and contribute your ideas to QuickBooks innovation by clicking here. The good news is that there is an easy solution available that works with QuickBooks and can save you money on your credit card processing fees.

Track income, expenses, and more with features designed for new and growing businesses. We’re confident that if you do the math, you’ll see that choosing the CardChamp plan that meets your needs will save you money on your QuickBooks fees. In fact, on average, our CardChamp clients save about 25% off their QuickBooks fees when they enroll with us. CardChamp integrates directly with QuickBooks, which means that you’ll still have the convenience of accepting payments through QuickBooks — without the extra fees. Of course, we still charge fees, but they are significantly lower than what you’ve been paying. Another perk is the ability to send payable invoices to clients they can pay in a few clicks.

Xero is most often used by small to medium-sized businesses (SMBs). Although it has the lowest starting price, at $12 per month, it can be a little more difficult to navigate than QuickBooks or FreshBooks. Because there is an unlimited number of users that can use the program, you can maximize its use if you have a team of professionals who need access to your accounting software. For Xero’s Early plan ($13), the number of invoices that users can send each month is capped at 20, but for all other Xero plans, users can send unlimited invoices.

POS: Pay as You Go

There is no additional QuickBooks online payment processing fee or other cost for recurring payments. Design professional estimates that include discounts, product stock keeping units, payment terms, and other line items. Instantly email an estimate to a customer or let them accept and sign right on your mobile device.

The biggest difference between Simple Start and Essentials is that Simple Start doesn’t allow you to pay and manage bills. This is a bit inconvenient since even solopreneurs or freelancers have bills that need to be paid. However, if you only need to record expenses as you pay them, then Simple Start might Why Are Notes and Footnotes Important in Accounting Chron com be enough. If you are going to charge such exorbitant prices for your product, it better be perfect. Then, consider all the add-ons you get nickeled and dimed for and it’s hard to say it’s worth the cost. The only way to increase the number of users on your account is to upgrade to a more expensive plan.

Each version has its pros and cons, so factor in ease of use and key features before making a final decision. Whether QuickBooks Online is a better deal than QuickBooks Desktop depends on the needs of your business. QuickBooks Online can be a more cost-efficient option for businesses with multiple users that don’t want to navigate the steep learning curve of QuickBooks Desktop. However, QuickBooks Desktop may be the better value for businesses that want a locally installed software option with enhanced accounting features. QuickBooks Payroll is an add-on service that starts at $75/month plus $5/month per employee.